Candidate Consent
Candidate Consent
Candidate Consent
Updated 19/11/2025
1. Introduction
Before you begin, please read the following information about how your interview responses will be collected, processed, and shared with the Employer. You must review and agree to these terms before starting the interview.
2. Identification of the Parties
Before beginning this interview, please note the following:
2.1 The organisation collecting your information
The company you applied to (the Employer) is responsible for managing your application and determining how your information is used. They are the data controller for the interview process.
2.2 The service provider processing your information
The Employer uses Hyaa AI Pty Ltd (“Hyaa AI”) to conduct this digital interview and to process your responses on their behalf. Hyaa AI acts as a data processor, meaning we handle your data solely to provide the interview service and deliver results to the Employer.
2.3 Contact details
For questions about your application or how your data will be used, please contact the Employer directly. For questions about Hyaa AI’s processing technology or your privacy rights, you may contact: privacy@hyaa.ai
3. Purpose of the Interview & Data Processing
This interview is conducted digitally using Hyaa AI on behalf of the Employer. Your responses will be collected and processed to support the Employer’s recruitment and evaluation process. Processing includes:
1. Interview delivery
Your spoken responses will be recorded and used to conduct the interview and enable the AI interviewer to ask follow-up questions where needed.
2. Transcription and analysis
Your audio responses will be transcribed, and the text may be analysed to generate summaries, highlights, and insights that assist the Employer in reviewing your application.
3. Automated scoring and classifications
AI models may generate optional scoring, categorisation, or extracted information (such as skills, strengths, or keywords) to help the Employer review your suitability for the role. These outputs do not make hiring decisions.
4. Delivery to the Employer
All interview recordings, transcripts, summaries, insights, and scoring will be shared with the Employer for their assessment of your application.
5. Platform operation and security
Your data may be used to ensure the interview operates correctly, prevent misuse, and maintain the security and integrity of the service.
4. Data We Collect During the Interview
During this interview, the following information will be collected and processed on behalf of the Employer:
4.1 Audio recordings
Your spoken responses will be recorded, including all answers, clarifications, and follow-up interactions.
4.2 Transcripts
Your audio responses will be converted into text for review, analysis, and searchability.
4.3 AI-generated outputs
The system may produce derived information such as summaries, highlights, extracted skills, classifications, and optional scoring to assist the Employer in reviewing your application.
4.4 Resume or application materials
If you have uploaded a resume or application document, the content may be parsed and structured to support the evaluation process.
4.5 Device and technical data
We collect basic technical information needed for security and performance purposes, including:
IP address
approximate region
device type and operating system
browser information
timestamps and interaction logs
4.6 Interview metadata
This includes job ID, interview version, question timing, and actions you take within the interview interface.
5. How AI is Used in This Interview
This interview is conducted using AI technology provided by Hyaa AI on behalf of the Employer. The AI assists with the interview process in the following ways:
5.1 Conversational interaction
The AI may ask questions, request clarification, or guide the flow of the interview based on your responses.
5.2 Transcription and understanding
Your audio responses are transcribed and analysed so the Employer can review them more easily.
5.3 Summaries and extracted insights
AI models may generate summaries, keywords, skills, or other structured information to help the Employer understand your responses.
5.4 Optional scoring
The Employer may choose to use AI-generated scoring or categorisation to support their evaluation. These scores are advisory only.
5.5 No automated decisions
AI tools do not make hiring decisions. All decisions about your application are made by humans within the Employer’s organisation.
5.6 Transparency
The Employer will receive both your original interview responses and any AI-generated summaries or insights derived from them.
6. How Your Data Will Be Used by the Employer
Your interview data is collected on behalf of the Employer. They review and use this information as part of their hiring process. This may include:
6.1 Assessing Your Application
The Employer will review your audio responses, transcripts, summaries, and any AI-generated insights to understand your experience, communication style, and suitability for the role.
6.2 Comparing Candidates
The Employer may compare your responses with those of other applicants to evaluate consistency and role fit.
6.3 Supporting Hiring Decisions
AI-generated summaries, highlights, and optional scoring may assist the Employer in reviewing applications more efficiently. However, the Employer makes all hiring decisions, not the AI.
6.4 Internal Hiring Processes
Your data may be used within the Employer’s internal hiring workflows, including shortlisting, note-taking, or scheduling further interviews.
6.5 Retention Within Employer Systems
If the Employer downloads or exports your interview data outside the Hyaa AI platform, they are responsible for storing, securing, and deleting that exported data under their own policies.
7. Data Retention Period
7.1 Retention by Hyaa AI
Your interview data including audio recordings, transcripts, summaries, AI-generated insights, and technical metadata is retained by Hyaa AI for a fixed period of 12 months from the date of your interview. After this period, it is automatically deleted or permanently anonymised.
7.2 Retention by the Employer
The Employer may retain copies of your data for a longer period if they export or download your interview results to their own systems. In those cases, the Employer is responsible for storing, securing, and deleting that data according to their own policies.
7.3 Legal Requirements
Some information may be retained for a longer period if required by law (for example, for security, auditing, or compliance obligations).
8. Your Rights as a Candidate
Depending on your location and applicable privacy laws, you may have the following rights regarding your interview data:
8.1 Right to Access
You may request a copy of the information collected during your interview, including transcripts and stored data.
8.2 Right to Correction
You may request correction of inaccurate Personal Data. (Please note that audio responses and transcripts generally cannot be edited once recorded.)
8.3 Right to Deletion
You may request deletion of your interview data from the Hyaa AI platform unless the Employer must retain it for legal or operational reasons.
8.4 Right to Withdraw Consent
You may withdraw your consent at any time. Withdrawing consent will stop further processing but does not affect any processing already completed.
8.5 Right to Object to Automated Processing
You may request that AI-generated scoring or classifications not be used in decisions about your application. All hiring decisions are made by the Employer, not the AI.
8.6 Right to Lodge a Complaint
You may lodge a complaint with your local data protection authority if you believe your data has been processed unlawfully.
9. Who May Access Your Data
Your interview data is accessed only by parties who need it to conduct the hiring process or operate the interview platform.
9.1 The Employer
The Employer and its authorised hiring team members will have full access to your audio responses, transcripts, summaries, and any AI-generated insights or scoring. They use this information to review and manage your application.
9.2 Hyaa AI (Service Provider)
Hyaa AI may access your data only when necessary to:
operate the interview platform
process your responses
ensure service reliability and security
provide technical support if needed
Hyaa AI does not use your data for any purpose unrelated to the Employer’s interview.
9.3 Approved Subprocessors
Certain trusted service providers (“Subprocessors”) assist with:
storage
transcription
AI processing
hosting
workflow automation
communications
These providers only receive the minimum data necessary and are contractually required to protect it.
9.4 Exported Copies
If the Employer downloads or exports your interview data outside Hyaa AI, the Employer is responsible for securing and deleting those copies under their own policies.
10. International Data Transfers
Because Hyaa AI uses secure cloud infrastructure and trusted service providers, your interview data may be processed or stored in countries outside your own. These transfers are necessary to operate the interview platform.
10.1 Use of Global Service Providers
Your data may be processed by approved Subprocessors that provide:
hosting
storage
transcription
AI processing
communication services
Some of these providers operate in countries such as Australia, the United States, and the European Union.
10.2 Protection of Your Data
Whenever your data is transferred internationally, it is protected using legally recognised safeguards, such as:
Standard Contractual Clauses (SCCs) approved by the EU
UK Addendum or equivalent transfer agreements
strong encryption and access controls
contractual obligations requiring providers to protect your data
10.3 No Unauthorised Sharing
Your data will never be sold, shared with advertisers, or used for unrelated purposes.
10.4 Controller Responsibility
The Employer remains responsible for ensuring that any international transfers made on their behalf comply with the laws in their region.
11. Voluntary Participation & Withdrawal of Consent
Your participation in this interview is entirely voluntary. You may choose whether to continue, and you may withdraw your consent at any time.
11.1 Voluntary Participation
You are not required to complete this AI interview. If you prefer an alternative interview method, you may contact the Employer to request one (if they offer alternatives).
11.2 Withdrawing Consent
You may stop the interview at any time before completion. You may also request deletion of your interview data after completion by contacting the Employer.
11.3 Effect of Withdrawal
If you withdraw your consent:
the Employer may not be able to continue evaluating your application using this interview
previously processed data may still be retained by the Employer if required for legal or operational reasons
Hyaa AI will stop further processing and will delete your data unless the Employer instructs otherwise in accordance with their obligations
Withdrawing consent does not affect any processing that has already occurred before your request.
12. Automated Decision-Making Statement
This interview uses AI to assist with the analysis of your responses, but it does not make hiring decisions.
12.1 No Automated Hiring Decisions
AI-generated summaries, classifications, or scoring are provided only as supportive information. All hiring decisions including screening, shortlisting, or rejection, are made by the Employer’s human hiring team.
12.2 Human Review
Your interview data is always reviewed by authorised personnel at the Employer. The AI cannot approve, deny, or rank candidates on its own.
12.3 Right to Contest Automated Outputs
If you disagree with any AI-generated insights or scoring, you may contact the Employer and request that your application be reviewed manually.
13. Contact Information
If you have questions about this interview or how your information is used, you may contact:
13.1 The Employer (Data Controller)
For questions about:
your application
hiring decisions
data access, correction, or deletion requests
alternative interview methods
Please contact the Employer directly. They control how your data is used for recruitment.
13.2 Hyaa AI Pty Ltd (Data Processor)
For questions about:
how your data is processed by the interview platform
technical handling
privacy rights relating to platform operations
You may contact:
privacy@hyaa.ai
Hyaa AI processes your data strictly on behalf of the Employer and does not make decisions about your application.
14. Consent Confirmation
To begin the interview, you must confirm that you understand and agree to the processing described above.
By checking the box below, you confirm that:
you have read and understood how your data will be collected, processed, and shared;
you understand that AI is used to deliver and analyse this interview;
you understand that all hiring decisions are made by the Employer, not the AI;
you voluntarily consent to the processing of your interview data; and
Updated 19/11/2025
1. Introduction
Before you begin, please read the following information about how your interview responses will be collected, processed, and shared with the Employer. You must review and agree to these terms before starting the interview.
2. Identification of the Parties
Before beginning this interview, please note the following:
2.1 The organisation collecting your information
The company you applied to (the Employer) is responsible for managing your application and determining how your information is used. They are the data controller for the interview process.
2.2 The service provider processing your information
The Employer uses Hyaa AI Pty Ltd (“Hyaa AI”) to conduct this digital interview and to process your responses on their behalf. Hyaa AI acts as a data processor, meaning we handle your data solely to provide the interview service and deliver results to the Employer.
2.3 Contact details
For questions about your application or how your data will be used, please contact the Employer directly. For questions about Hyaa AI’s processing technology or your privacy rights, you may contact: privacy@hyaa.ai
3. Purpose of the Interview & Data Processing
This interview is conducted digitally using Hyaa AI on behalf of the Employer. Your responses will be collected and processed to support the Employer’s recruitment and evaluation process. Processing includes:
1. Interview delivery
Your spoken responses will be recorded and used to conduct the interview and enable the AI interviewer to ask follow-up questions where needed.
2. Transcription and analysis
Your audio responses will be transcribed, and the text may be analysed to generate summaries, highlights, and insights that assist the Employer in reviewing your application.
3. Automated scoring and classifications
AI models may generate optional scoring, categorisation, or extracted information (such as skills, strengths, or keywords) to help the Employer review your suitability for the role. These outputs do not make hiring decisions.
4. Delivery to the Employer
All interview recordings, transcripts, summaries, insights, and scoring will be shared with the Employer for their assessment of your application.
5. Platform operation and security
Your data may be used to ensure the interview operates correctly, prevent misuse, and maintain the security and integrity of the service.
4. Data We Collect During the Interview
During this interview, the following information will be collected and processed on behalf of the Employer:
4.1 Audio recordings
Your spoken responses will be recorded, including all answers, clarifications, and follow-up interactions.
4.2 Transcripts
Your audio responses will be converted into text for review, analysis, and searchability.
4.3 AI-generated outputs
The system may produce derived information such as summaries, highlights, extracted skills, classifications, and optional scoring to assist the Employer in reviewing your application.
4.4 Resume or application materials
If you have uploaded a resume or application document, the content may be parsed and structured to support the evaluation process.
4.5 Device and technical data
We collect basic technical information needed for security and performance purposes, including:
IP address
approximate region
device type and operating system
browser information
timestamps and interaction logs
4.6 Interview metadata
This includes job ID, interview version, question timing, and actions you take within the interview interface.
5. How AI is Used in This Interview
This interview is conducted using AI technology provided by Hyaa AI on behalf of the Employer. The AI assists with the interview process in the following ways:
5.1 Conversational interaction
The AI may ask questions, request clarification, or guide the flow of the interview based on your responses.
5.2 Transcription and understanding
Your audio responses are transcribed and analysed so the Employer can review them more easily.
5.3 Summaries and extracted insights
AI models may generate summaries, keywords, skills, or other structured information to help the Employer understand your responses.
5.4 Optional scoring
The Employer may choose to use AI-generated scoring or categorisation to support their evaluation. These scores are advisory only.
5.5 No automated decisions
AI tools do not make hiring decisions. All decisions about your application are made by humans within the Employer’s organisation.
5.6 Transparency
The Employer will receive both your original interview responses and any AI-generated summaries or insights derived from them.
6. How Your Data Will Be Used by the Employer
Your interview data is collected on behalf of the Employer. They review and use this information as part of their hiring process. This may include:
6.1 Assessing Your Application
The Employer will review your audio responses, transcripts, summaries, and any AI-generated insights to understand your experience, communication style, and suitability for the role.
6.2 Comparing Candidates
The Employer may compare your responses with those of other applicants to evaluate consistency and role fit.
6.3 Supporting Hiring Decisions
AI-generated summaries, highlights, and optional scoring may assist the Employer in reviewing applications more efficiently. However, the Employer makes all hiring decisions, not the AI.
6.4 Internal Hiring Processes
Your data may be used within the Employer’s internal hiring workflows, including shortlisting, note-taking, or scheduling further interviews.
6.5 Retention Within Employer Systems
If the Employer downloads or exports your interview data outside the Hyaa AI platform, they are responsible for storing, securing, and deleting that exported data under their own policies.
7. Data Retention Period
7.1 Retention by Hyaa AI
Your interview data including audio recordings, transcripts, summaries, AI-generated insights, and technical metadata is retained by Hyaa AI for a fixed period of 12 months from the date of your interview. After this period, it is automatically deleted or permanently anonymised.
7.2 Retention by the Employer
The Employer may retain copies of your data for a longer period if they export or download your interview results to their own systems. In those cases, the Employer is responsible for storing, securing, and deleting that data according to their own policies.
7.3 Legal Requirements
Some information may be retained for a longer period if required by law (for example, for security, auditing, or compliance obligations).
8. Your Rights as a Candidate
Depending on your location and applicable privacy laws, you may have the following rights regarding your interview data:
8.1 Right to Access
You may request a copy of the information collected during your interview, including transcripts and stored data.
8.2 Right to Correction
You may request correction of inaccurate Personal Data. (Please note that audio responses and transcripts generally cannot be edited once recorded.)
8.3 Right to Deletion
You may request deletion of your interview data from the Hyaa AI platform unless the Employer must retain it for legal or operational reasons.
8.4 Right to Withdraw Consent
You may withdraw your consent at any time. Withdrawing consent will stop further processing but does not affect any processing already completed.
8.5 Right to Object to Automated Processing
You may request that AI-generated scoring or classifications not be used in decisions about your application. All hiring decisions are made by the Employer, not the AI.
8.6 Right to Lodge a Complaint
You may lodge a complaint with your local data protection authority if you believe your data has been processed unlawfully.
9. Who May Access Your Data
Your interview data is accessed only by parties who need it to conduct the hiring process or operate the interview platform.
9.1 The Employer
The Employer and its authorised hiring team members will have full access to your audio responses, transcripts, summaries, and any AI-generated insights or scoring. They use this information to review and manage your application.
9.2 Hyaa AI (Service Provider)
Hyaa AI may access your data only when necessary to:
operate the interview platform
process your responses
ensure service reliability and security
provide technical support if needed
Hyaa AI does not use your data for any purpose unrelated to the Employer’s interview.
9.3 Approved Subprocessors
Certain trusted service providers (“Subprocessors”) assist with:
storage
transcription
AI processing
hosting
workflow automation
communications
These providers only receive the minimum data necessary and are contractually required to protect it.
9.4 Exported Copies
If the Employer downloads or exports your interview data outside Hyaa AI, the Employer is responsible for securing and deleting those copies under their own policies.
10. International Data Transfers
Because Hyaa AI uses secure cloud infrastructure and trusted service providers, your interview data may be processed or stored in countries outside your own. These transfers are necessary to operate the interview platform.
10.1 Use of Global Service Providers
Your data may be processed by approved Subprocessors that provide:
hosting
storage
transcription
AI processing
communication services
Some of these providers operate in countries such as Australia, the United States, and the European Union.
10.2 Protection of Your Data
Whenever your data is transferred internationally, it is protected using legally recognised safeguards, such as:
Standard Contractual Clauses (SCCs) approved by the EU
UK Addendum or equivalent transfer agreements
strong encryption and access controls
contractual obligations requiring providers to protect your data
10.3 No Unauthorised Sharing
Your data will never be sold, shared with advertisers, or used for unrelated purposes.
10.4 Controller Responsibility
The Employer remains responsible for ensuring that any international transfers made on their behalf comply with the laws in their region.
11. Voluntary Participation & Withdrawal of Consent
Your participation in this interview is entirely voluntary. You may choose whether to continue, and you may withdraw your consent at any time.
11.1 Voluntary Participation
You are not required to complete this AI interview. If you prefer an alternative interview method, you may contact the Employer to request one (if they offer alternatives).
11.2 Withdrawing Consent
You may stop the interview at any time before completion. You may also request deletion of your interview data after completion by contacting the Employer.
11.3 Effect of Withdrawal
If you withdraw your consent:
the Employer may not be able to continue evaluating your application using this interview
previously processed data may still be retained by the Employer if required for legal or operational reasons
Hyaa AI will stop further processing and will delete your data unless the Employer instructs otherwise in accordance with their obligations
Withdrawing consent does not affect any processing that has already occurred before your request.
12. Automated Decision-Making Statement
This interview uses AI to assist with the analysis of your responses, but it does not make hiring decisions.
12.1 No Automated Hiring Decisions
AI-generated summaries, classifications, or scoring are provided only as supportive information. All hiring decisions including screening, shortlisting, or rejection, are made by the Employer’s human hiring team.
12.2 Human Review
Your interview data is always reviewed by authorised personnel at the Employer. The AI cannot approve, deny, or rank candidates on its own.
12.3 Right to Contest Automated Outputs
If you disagree with any AI-generated insights or scoring, you may contact the Employer and request that your application be reviewed manually.
13. Contact Information
If you have questions about this interview or how your information is used, you may contact:
13.1 The Employer (Data Controller)
For questions about:
your application
hiring decisions
data access, correction, or deletion requests
alternative interview methods
Please contact the Employer directly. They control how your data is used for recruitment.
13.2 Hyaa AI Pty Ltd (Data Processor)
For questions about:
how your data is processed by the interview platform
technical handling
privacy rights relating to platform operations
You may contact:
privacy@hyaa.ai
Hyaa AI processes your data strictly on behalf of the Employer and does not make decisions about your application.
14. Consent Confirmation
To begin the interview, you must confirm that you understand and agree to the processing described above.
By checking the box below, you confirm that:
you have read and understood how your data will be collected, processed, and shared;
you understand that AI is used to deliver and analyse this interview;
you understand that all hiring decisions are made by the Employer, not the AI;
you voluntarily consent to the processing of your interview data; and
Updated 19/11/2025
1. Introduction
Before you begin, please read the following information about how your interview responses will be collected, processed, and shared with the Employer. You must review and agree to these terms before starting the interview.
2. Identification of the Parties
Before beginning this interview, please note the following:
2.1 The organisation collecting your information
The company you applied to (the Employer) is responsible for managing your application and determining how your information is used. They are the data controller for the interview process.
2.2 The service provider processing your information
The Employer uses Hyaa AI Pty Ltd (“Hyaa AI”) to conduct this digital interview and to process your responses on their behalf. Hyaa AI acts as a data processor, meaning we handle your data solely to provide the interview service and deliver results to the Employer.
2.3 Contact details
For questions about your application or how your data will be used, please contact the Employer directly. For questions about Hyaa AI’s processing technology or your privacy rights, you may contact: privacy@hyaa.ai
3. Purpose of the Interview & Data Processing
This interview is conducted digitally using Hyaa AI on behalf of the Employer. Your responses will be collected and processed to support the Employer’s recruitment and evaluation process. Processing includes:
1. Interview delivery
Your spoken responses will be recorded and used to conduct the interview and enable the AI interviewer to ask follow-up questions where needed.
2. Transcription and analysis
Your audio responses will be transcribed, and the text may be analysed to generate summaries, highlights, and insights that assist the Employer in reviewing your application.
3. Automated scoring and classifications
AI models may generate optional scoring, categorisation, or extracted information (such as skills, strengths, or keywords) to help the Employer review your suitability for the role. These outputs do not make hiring decisions.
4. Delivery to the Employer
All interview recordings, transcripts, summaries, insights, and scoring will be shared with the Employer for their assessment of your application.
5. Platform operation and security
Your data may be used to ensure the interview operates correctly, prevent misuse, and maintain the security and integrity of the service.
4. Data We Collect During the Interview
During this interview, the following information will be collected and processed on behalf of the Employer:
4.1 Audio recordings
Your spoken responses will be recorded, including all answers, clarifications, and follow-up interactions.
4.2 Transcripts
Your audio responses will be converted into text for review, analysis, and searchability.
4.3 AI-generated outputs
The system may produce derived information such as summaries, highlights, extracted skills, classifications, and optional scoring to assist the Employer in reviewing your application.
4.4 Resume or application materials
If you have uploaded a resume or application document, the content may be parsed and structured to support the evaluation process.
4.5 Device and technical data
We collect basic technical information needed for security and performance purposes, including:
IP address
approximate region
device type and operating system
browser information
timestamps and interaction logs
4.6 Interview metadata
This includes job ID, interview version, question timing, and actions you take within the interview interface.
5. How AI is Used in This Interview
This interview is conducted using AI technology provided by Hyaa AI on behalf of the Employer. The AI assists with the interview process in the following ways:
5.1 Conversational interaction
The AI may ask questions, request clarification, or guide the flow of the interview based on your responses.
5.2 Transcription and understanding
Your audio responses are transcribed and analysed so the Employer can review them more easily.
5.3 Summaries and extracted insights
AI models may generate summaries, keywords, skills, or other structured information to help the Employer understand your responses.
5.4 Optional scoring
The Employer may choose to use AI-generated scoring or categorisation to support their evaluation. These scores are advisory only.
5.5 No automated decisions
AI tools do not make hiring decisions. All decisions about your application are made by humans within the Employer’s organisation.
5.6 Transparency
The Employer will receive both your original interview responses and any AI-generated summaries or insights derived from them.
6. How Your Data Will Be Used by the Employer
Your interview data is collected on behalf of the Employer. They review and use this information as part of their hiring process. This may include:
6.1 Assessing Your Application
The Employer will review your audio responses, transcripts, summaries, and any AI-generated insights to understand your experience, communication style, and suitability for the role.
6.2 Comparing Candidates
The Employer may compare your responses with those of other applicants to evaluate consistency and role fit.
6.3 Supporting Hiring Decisions
AI-generated summaries, highlights, and optional scoring may assist the Employer in reviewing applications more efficiently. However, the Employer makes all hiring decisions, not the AI.
6.4 Internal Hiring Processes
Your data may be used within the Employer’s internal hiring workflows, including shortlisting, note-taking, or scheduling further interviews.
6.5 Retention Within Employer Systems
If the Employer downloads or exports your interview data outside the Hyaa AI platform, they are responsible for storing, securing, and deleting that exported data under their own policies.
7. Data Retention Period
7.1 Retention by Hyaa AI
Your interview data including audio recordings, transcripts, summaries, AI-generated insights, and technical metadata is retained by Hyaa AI for a fixed period of 12 months from the date of your interview. After this period, it is automatically deleted or permanently anonymised.
7.2 Retention by the Employer
The Employer may retain copies of your data for a longer period if they export or download your interview results to their own systems. In those cases, the Employer is responsible for storing, securing, and deleting that data according to their own policies.
7.3 Legal Requirements
Some information may be retained for a longer period if required by law (for example, for security, auditing, or compliance obligations).
8. Your Rights as a Candidate
Depending on your location and applicable privacy laws, you may have the following rights regarding your interview data:
8.1 Right to Access
You may request a copy of the information collected during your interview, including transcripts and stored data.
8.2 Right to Correction
You may request correction of inaccurate Personal Data. (Please note that audio responses and transcripts generally cannot be edited once recorded.)
8.3 Right to Deletion
You may request deletion of your interview data from the Hyaa AI platform unless the Employer must retain it for legal or operational reasons.
8.4 Right to Withdraw Consent
You may withdraw your consent at any time. Withdrawing consent will stop further processing but does not affect any processing already completed.
8.5 Right to Object to Automated Processing
You may request that AI-generated scoring or classifications not be used in decisions about your application. All hiring decisions are made by the Employer, not the AI.
8.6 Right to Lodge a Complaint
You may lodge a complaint with your local data protection authority if you believe your data has been processed unlawfully.
9. Who May Access Your Data
Your interview data is accessed only by parties who need it to conduct the hiring process or operate the interview platform.
9.1 The Employer
The Employer and its authorised hiring team members will have full access to your audio responses, transcripts, summaries, and any AI-generated insights or scoring. They use this information to review and manage your application.
9.2 Hyaa AI (Service Provider)
Hyaa AI may access your data only when necessary to:
operate the interview platform
process your responses
ensure service reliability and security
provide technical support if needed
Hyaa AI does not use your data for any purpose unrelated to the Employer’s interview.
9.3 Approved Subprocessors
Certain trusted service providers (“Subprocessors”) assist with:
storage
transcription
AI processing
hosting
workflow automation
communications
These providers only receive the minimum data necessary and are contractually required to protect it.
9.4 Exported Copies
If the Employer downloads or exports your interview data outside Hyaa AI, the Employer is responsible for securing and deleting those copies under their own policies.
10. International Data Transfers
Because Hyaa AI uses secure cloud infrastructure and trusted service providers, your interview data may be processed or stored in countries outside your own. These transfers are necessary to operate the interview platform.
10.1 Use of Global Service Providers
Your data may be processed by approved Subprocessors that provide:
hosting
storage
transcription
AI processing
communication services
Some of these providers operate in countries such as Australia, the United States, and the European Union.
10.2 Protection of Your Data
Whenever your data is transferred internationally, it is protected using legally recognised safeguards, such as:
Standard Contractual Clauses (SCCs) approved by the EU
UK Addendum or equivalent transfer agreements
strong encryption and access controls
contractual obligations requiring providers to protect your data
10.3 No Unauthorised Sharing
Your data will never be sold, shared with advertisers, or used for unrelated purposes.
10.4 Controller Responsibility
The Employer remains responsible for ensuring that any international transfers made on their behalf comply with the laws in their region.
11. Voluntary Participation & Withdrawal of Consent
Your participation in this interview is entirely voluntary. You may choose whether to continue, and you may withdraw your consent at any time.
11.1 Voluntary Participation
You are not required to complete this AI interview. If you prefer an alternative interview method, you may contact the Employer to request one (if they offer alternatives).
11.2 Withdrawing Consent
You may stop the interview at any time before completion. You may also request deletion of your interview data after completion by contacting the Employer.
11.3 Effect of Withdrawal
If you withdraw your consent:
the Employer may not be able to continue evaluating your application using this interview
previously processed data may still be retained by the Employer if required for legal or operational reasons
Hyaa AI will stop further processing and will delete your data unless the Employer instructs otherwise in accordance with their obligations
Withdrawing consent does not affect any processing that has already occurred before your request.
12. Automated Decision-Making Statement
This interview uses AI to assist with the analysis of your responses, but it does not make hiring decisions.
12.1 No Automated Hiring Decisions
AI-generated summaries, classifications, or scoring are provided only as supportive information. All hiring decisions including screening, shortlisting, or rejection, are made by the Employer’s human hiring team.
12.2 Human Review
Your interview data is always reviewed by authorised personnel at the Employer. The AI cannot approve, deny, or rank candidates on its own.
12.3 Right to Contest Automated Outputs
If you disagree with any AI-generated insights or scoring, you may contact the Employer and request that your application be reviewed manually.
13. Contact Information
If you have questions about this interview or how your information is used, you may contact:
13.1 The Employer (Data Controller)
For questions about:
your application
hiring decisions
data access, correction, or deletion requests
alternative interview methods
Please contact the Employer directly. They control how your data is used for recruitment.
13.2 Hyaa AI Pty Ltd (Data Processor)
For questions about:
how your data is processed by the interview platform
technical handling
privacy rights relating to platform operations
You may contact:
privacy@hyaa.ai
Hyaa AI processes your data strictly on behalf of the Employer and does not make decisions about your application.
14. Consent Confirmation
To begin the interview, you must confirm that you understand and agree to the processing described above.
By checking the box below, you confirm that:
you have read and understood how your data will be collected, processed, and shared;
you understand that AI is used to deliver and analyse this interview;
you understand that all hiring decisions are made by the Employer, not the AI;
you voluntarily consent to the processing of your interview data; and
